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Open4Definition Privacy Policy

This Privacy Policy governs your Open4Definition account and any information you provide on this site.

A. Overview
B. Information We Collect
C. Our Use and Disclosure of Information
D. Information Security
E. Accessing and Changing Your Information
F. Contacting Us

A. Overview

In order to operate the website and associated services ("Open4Definition" or "we") and to reduce the risk of fraud, Open4Definition must ask you to provide us information about yourself and, upon product purchase, your credit card. This Privacy Policy describes the information we collect and how we use that information.

Open4Definition takes the privacy of your personal information very seriously and will use your information only in accordance with the terms of this Privacy Policy. We will not sell or rent your personally identifiable information or a list of our customers to third parties. However, as described in more detail in Part C below, there are limited circumstances in which some of your information will be shared with third parties, under strict restrictions, so it is important for you to review this Privacy Policy. This Privacy Policy applies to all services that are hosted on the and Web sites.

By accepting the Privacy Policy and Terms of Use Agreement in registration, you expressly consent to our use and disclosure of your personal information in the manner described in this Privacy Policy. This Privacy Policy is incorporated into and subject to the terms of the Open4Definition Terms of Use Agreement. This Privacy Policy will take effect on January 10, 2009. This Privacy Policy was last updated on August 6, 2009.

Please note that your personal information will be stored and processed on our computers in the United States. The laws on holding personal data in the United States may be less stringent than the laws of your country but Open4Definition will hold and transmit your personal information in a safe, confidential and secure environment. If you object to your personal information being transferred or used as described in this Privacy Policy, please do not register for the Open4Definition service.

Notification of Changes

This policy may be revised over time as new features are added to the Open4Definition service or as we incorporate suggestions from our members and customers. We will post the amended Privacy Policy on our Web site so that you can always review what information we gather, how we might use that information, and whether we will disclose it to anyone. Please check the Open4Definition Web site at at any time for the most current version of our Privacy Policy.

Some pages on the Open4Definition Web site include links to third party Web sites. These sites are governed by their own privacy statements, and Open4Definition is not responsible for their operations, including but not limited to their information practices. Users submitting information to or through these third party Web sites should review the privacy statement of these sites before providing them with personally identifiable information.

B. Information We Collect

Required Information
To register for an Open4Definition account, you must provide your name, address, and e-mail address. This required information is necessary for us to enroll you or process transactions, issue a new password if you forget or lose your password, and to contact you should the need arise in administering your account.

Web Site Traffic Information
Because of the way that World Wide Web communication standards work, when you arrive at or leave the Open4Definition Web site, we automatically receive the Web address of the site that you came from. We also collect information on which pages of our Web site you visit while you are on the Open4Definition site, the type of browser you use and the times you access our Web site. We use this information only to try to understand our customers' preferences better and to manage the load on our servers, so as to improve our service and your experience with Open4Definition. We do not track the Web sites that you visit before or after you leave the Open4Definition site.

Our Use of "Cookies"
"Cookies" are small files of data that reside on your computer and allow us to recognize you as an Open4Definition member if you return to the Open4Definition site using the same computer and browser. We send a "session cookie" to your computer if and when you log in to your Open4Definition account by entering your username and password. These cookies allow us to recognize you if you visit multiple pages in our site during the same session, so that you don't need to re-enter your password multiple times. Once you log out or close your browser, these session cookies expire and no longer have any effect.

Customer Service Correspondence
If you send us correspondence, including e-mails and faxes, we retain such information in the records of your account. We will also retain member and customer service correspondence and other correspondence from Open4Definition to you. We retain these records in order to measure and improve our service, and to investigate potential fraud and violations of our Terms of Use Agreement. We may, over time, delete these records if permitted by law.

Questionnaires, Surveys and Profile Data
From time to time, we offer optional questionnaires and surveys to our users for such purposes as collecting demographic information or assessing users' interests and needs. The use of the information collected will be explained in detail in the survey itself. If we collect personally identifiable information from our users in these questionnaires and surveys, the users will be given notice of how the information will be used prior to their participation in the survey or questionnaire.

C. Our Use and Disclosure of Information

Internal Uses
We collect, store and process your personal information on servers located in the United States. We use the information we collect about you in order 1) to provide our services and process your transactions, 2) to provide customer service, and 3) to improve our products and services. We give access to individually identifiable information about our users only to those who require it to fulfill customer service requests or Open4Definition work..

Disclosure to Other Open4Definition Customers
If you are a registered Open4Definition user, your profile information may be displayed to other Open4Definition members in mutual projects or work..

Our Contacts with Open4Definition Customers
We communicate with users on a regular basis via e-mail to provide requested services. We use your e-mail address to confirm your opening of an Open4Definition account, to send you notice of actions that you make through Open4Definition, to send information about important changes to our products and services, and to send notices and other disclosures required by law. Generally, users cannot opt out of these communications, but they will be primarily informational in nature rather than promotional.

We also use your e-mail address to send you other types of communications that you can control, including surveys and notice of special third-party promotions. You can choose whether to receive all or none of these communications when you complete the registration process, or at any time thereafter, by logging in to your account on the Open4Definition Web site and changing your preferences.

Internet Address Information
We use IP addresses, browser types and access times to analyze trends, administer the site, improve site performance and gather broad demographic information for aggregate use.

By entering into our User Agreement, you agree that, with respect to other users' personally identifiable information that you obtain through the site or through an Open4Definition-related communication or Open4Definition-facilitated transaction, you will only use this information for: (a) Open4Definition-related communications that are not unsolicited commercial messages, and (b) any other purpose that such user expressly agrees to after adequate disclosure of the purpose(s).

In all cases, you must provide users with the opportunity to remove themselves from your database and review any information you have collected about them. In addition, under no circumstances, except as defined in this Section, can you disclose personally identifiable information about another Open4Definition user to any third party without our consent and the consent of such other user after adequate disclosure. Note that law enforcement personnel and other rights holders are given different rights with respect to information they access.

Open4Definition does not tolerate spam. Therefore, without limiting the foregoing, you may not add an Open4Definition user to your mail list (email or physical mail) without their express consent after adequate disclosure, even if said user has previously exchanged messages with you.

D. Information Security

Information Security
Open4Definition is committed to handling your customer information with high standards of information security. We maintain physical, electronic and procedural safeguards to guard your nonpublic personal information.

The security of your Open4Definition account also relies on your protection of your Open4Definition password. You may not share your Open4Definition password with anyone. Open4Definition will never ask you to send your password or other sensitive information to us in an e-mail, though we may ask you to enter this type of information on the Open4Definition website, which will always have a URL beginning with

Any e-mail or other communication requesting your password, asking you to provide sensitive account information via email, or linking to a website with a URL that does not begin with should be treated as unauthorized and suspicious and should be reported to Open4Definition immediately. If you do share your Open4Definition password with a third party for any reason, including because the third party has promised to provide you additional services such as account aggregation, the third party will have access to your account and your personal information, and you may be responsible for actions taken using your password. If you believe someone else has obtained access to your password, please change it immediately by logging in to your account at and changing your Account settings, and also contact us right away as described in Section F below.

E. Accessing and Changing Your Information

You can review the personal information you provided us and make any desired changes to such information, or to the settings for your Open4Definition account, at any time by logging in to your account on the Open4Definition Web site and changing your preferences on the Account page. You can also close your account through the Open4Definition Web site. If you close your Open4Definition account, we will mark your account in our database as "Closed," but will keep your account information in our database. This is necessary in order to deter fraud, by ensuring that persons who try to commit fraud will not be able to avoid detection simply by closing their account and opening a new account. However, if you close your account, your personally identifiable information will not be used by us for any further purposes, nor sold or shared with third parties, except as necessary to prevent fraud and assist law enforcement, or as required by law.

F. Contacting Us

If you have any questions about this privacy statement, Open4Definition's information practices, or your dealings with Open4Definition, you can contact us via email to, or write us at Open4Definition, P.O. Box 765, Newnan, GA 30263.
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